Automating 94% of Inbound Pipeline for a $5M Executive Coaching Firm
THE CHALLENGE:The firm was losing high-ticket executive leads due to a 6-hour average response time across Instagram DMs and web contact forms, with junior sales reps spending 25+ hours weekly manually qualifying applicants.
AI ARCHITECTURE:Engineered an autonomous multi-agent pipeline using Claude 3.5 Sonnet integrated with WhatsApp Business API and HubSpot. Leads are qualified within 45 seconds, contextually scored, and booked directly into senior partner calendars.
QUANTIFIED IMPACT:
< 45 seconds
Lead Response Time
+340%
Qualified Call Volume
28 hrs/wk
Payroll Hours Reclaimed